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Constitution of Federation For Asian Cultural Promotion

Sep
09
2014
by : .... Posted in : Blog

OBJECTS 5
The name of the organization (hereinafter called the Federation) shall be “FEDERATION FOR ASIAN CULTURAL PROMOTION’ or “FACP .
The Place of business of the Federation shall be located at “2nd Floor, 22 GemmiU Lane,
S npanore 069257’ or at such address as may be approved by the Executive Committe from time Singapo Register of Societies. The Federation shall carry out its activities
onlyin ^L^and premises which have the prior written approval from the relevant authorities, where necessary.
The Federation shall be a non – stock (any asset other than money) and non profit organization.
The Federation shall not be affiliated with any political body, party or organization and shall not be involved in any form of political activity.
funds to support and finance its objectives.
The objective for which for the Federation is established as follow :
a To give assistance and supprt to promoters, imppresarios, companies and otehr performing arts oreanizastions and professional artists especially those in the field of the performing arts from the different member – cities with diverse Asian artistic heritage with the ultimate objective of promoting culture and the performing arts throughout the world.
b To gather and provide regularly to members information pertaining to cultural and
performkig arts activitief, artists and their performances occurring either within the cities or
region in the Asian/Oceanic area or elsewhere. , ,
C To develop and foster closer links among Federation members and to provide a forum for discussion and interaction to ensure mutually benefical cooperation among them, d To solicit and receive contributions, subscriptions, fee and sponsorships, and other form o ‘ income to defray the cost of the activities of the Federation and in general, to raise fund
e tnetmttand /or enter into agreements and /or contracts with airline companies hotel,
‘ travel operators and other entities for the benefit of some or all the categonesof members o
f To «t“strong media linkage to publicize the objectives of the Federation as well as performing activities, conferences, events and projects which the Federation may decide to
T^ecurrmembeTship of the Federation in any matter relating to copyright, licenses right or interests of all kinds whatsoever relating to performing activities and other events (including all kindsof the broadcasting, filming, all kinds of recordings of these performing activities and
events) in countries where events of the Federation shall take place. ,
h To establish, promote and maintain affiliation with clubs, associations, societies or other organizations^with purposes consistent with the objectives of the Federation and whom the Federation consider as friends.
To print publish, distribute and sell or otherwise dispose of tickets, programmes, books,
‘ magazine periodicals, and other publications,and if desireable, to have them protected under relevant copyright laws, subject to the approval of relevant authorities, where necessary, i To subscribe to, or become member of any organization whose objectives are in consonance in whole or in part with the objectives of the Federation, provided that no subscription or membership fee shal be paid to any organization except on the authority of the Excecutive
k. “uch other lawful things as are incidental or conducive to the attainment of the above objectives or any of them.
6. The income and properties of the Federation shall be solely applied towards the promotion and attainment of the objectives herein.
MEMBERSHIP
BOARD OF GOVERNORS
7. The number of members of the Federation either individual member or corporate member shall be unlimited provided that such members fulfill the qualifications specified herein.
8. For the attainment of the objectives listed above the Federation shall organize an international conference each year to promote awareness of and discussion on topics of interest in the international arts community and to provide its member an opportunity to network among themselves and with others with similar interests.
The venue shall be decided by the Excecutive Commite and may be any city in the Asia/Oceania region.
9. The Federation shall not engage in activities outside Singapore which are not in accordance with the laws of the foreign county.
10. There shall be three categories of membership :
a. ORDINARY MEMBERSHIP – Ordinary Membership may be granted to an individual or corporation who is interested or involved in the performing arts in any manner, regardless,of nationality or who maintains an office in any city in the Asia/Oceania region for the principal purpose of carrying out such activities, subject to the following :
i. such member or corporation seeking membership must be nominated by an existing member from the same region or city or by the chairperson of the Board of Governors, whose nomination may be from any region or city,
ii. the prescribed membership fee must be paid; and
iii. the nomination must be approved by the Executive Committee.
iv. each corporation shall have one representative.
b. ASSOCIATE MEMBERSHIP (OBSERVER STATUS) – Associate membership may be granted to an individual or corporation of any natinality and from any region or city who is interested or involved in the performing arts and express such interest by paying the prescribed fees for and attending the Federation’s annual conference. Associate members shall have no voting rights and cannot hold office.
c. HONORARY MEMBERSHIP – Honorary membership may be conferred by the Executive Commite to any individual or corporation who has rendered exceptional or outstanding service or financial contribution to the Federation. Honorary members shall not have the right to vote or hold office.
11. a. The Board of Governors shall be compsed of a minimum of thirty members and maximum
of fifty members who shall be elected at the Annual General meeting of FACP as provided herein.
Before acceptance as a member of the Board his or her name shall be proposed and seconded by existing members from the same region or city and election will follow on a simple majority vote of the members.
Members of the Board of Governors shall serve a term of three years. Retiring members of the Board of Governors shall be eligible for re election,
b. Members of the Board of Governors shall serve as individual members and not as
representatives from any region or city. Not more than three members shall be from the same city of any region PROVIDED that the Executive Commitee may in its absolute discretion allow the nomination of more than 3 members from any city or region if it considers there are exceptional circumstances.
Constitution of Federation For Asian Cultural Promotion
EXECUTIVE
COMMITEE
APPOINTMENT; OF SUB-COM-j MITTEES
c. The duly elected members of the Board of Governors shall elect from among them a Chairperson.
d. Notwithstanding the provisions abovementioned regarding the election of members to the Board, the chairperson shall have the authority:
i. to appoint a new member from any region or city to be a governor if there is none from that region or city and/or
ii. to appoint a new member or members to the Board to make up the required number of governors if there is a shortage of nominations.
12. a. The management and administration of the affairs of the Federation shall be vested in the
Executive Committee which may exercise all powers and do all acts authorized by this constitution. The term of office of the Executive Committee shall be three years.
b. The Executive Committee shall be comprised of the following members from the Board of Governors who shall all be elected by the Board of Governors ;
i. The Chairperson of the Executive Committee shall be the Chairperson of the Board of Governors elected under paragraph 10c above.
ii. A minimum of three and a maximum of five Vice Chairpersons; in. One Secretary;
iv. One Treasurer;
v. Two ordinary members of the Executive Committee.
c. In the absence of the Chairperson, one of the Vice Chairpersons (according to seniority) shall assume the position of the Chairperson of the Executive Committee.
d. The Executive Committee shall have the authority as and when it deems necessary to co-opt as adviser of the Executive Committee, persons who are members or non-members of the Federation who possess specialist knoledge and/or skills that are deemed useful provided that such co-opted person or persons shall have no voting rights in the Executive Committee.
13. a. The Executive Committee may from time to time appoint such sub committees as it considers
necessary for securing the efficient discharge of any special function provided that no delegation made hereunder shall preclude the Executive Committee from exercising or performing or resuming at any time any of the powers and duties so delegated. If there is any conflict between the decision of the sub committee and the Executive Committee, the decision of the Executive Committee shall prevail.
b. The Executive Committee shall appoint a chairperson, a secretary and a minimum of 2 and a maximum of 4 members for each sub-committee. All appointlees must be members of the Federation, provided that such sub-committee may, if necessary, appoint additional members of the sub-committee from among members and non-members, who are specialists for providing advice. Non-members shall have no voting right.
c. Any sub-committee so appointed, in the exercise of the powers so delegated must conform to any rules that maybe imposed on it by the Executive Committee
d. The Executive Committee and sub-committee shall cause proper minutes to be made in books provided for the purpose :
i. of the appointment of all sub-committees made by the Executive Committee;
ii. of the names of the Executive Committee members present at each meeting of the Executive Committee and of the sub-committees
iii. of all the resolutions and proceedings at all meetings of the Federation and of the Executive Committee and/or sub-committees.
PROFESSIONAL! STAFF & FACILITY
DUTIES OF OFFICE BEARERS
AUDIT AND; FINANCIAL YEAR
14. For the purpose of attaining the above stated objectives of the Federation the Executive Committee may:
a. in addition to the office bearers appointed undere paragraph 12 above retain or employ other officers as well as professional,artistic and technical advisers and a support staff upon such terms which may be deemed necessary to accomplish the objectives of the Federation. The Executive Committee may also pay the said persons reasonable salaries and/or fees and/or give other benefits as it deems proper.
b lease or otherwise acquire premises which will be used as office for the use of its employees, and subject to the approval of the Executive Committee, for the use of some or all categories of its members;
c acquire through purchase, rent or otherwise, office equipment and goods for the use of its employees, and subject to the approval of the Federation, for the use of some or all categories of its members, and to sell or otherwise dispose of said equipment and goods.
15. a. The Chairperson shall chair all General and Executive Committee meetings and shall also
represent the Federation in dealing with outside persons.
b. One of the Vice Chairperson to be decided by the Chairperson shall deputize for him in his
absence.
c. The Secretary shall keep all records, except financial, of the Federation and shall be responsible for their correctness. He shall keep minutes of all General and Executive Committee meetings. He shall maintain an up to date Register of member at all times.
d. Tyhe Treasurer shall keep all funds and collect and disburse all monies on behalf of the Federation and keep an account of all monetary transactions and shall be responsible for their correctness. He shall deposit all cash in bank. Cheques for withdrawals from the bank shall be signed by the Treasurer and either the Chairperson or the Secretary.
16. a. Two voting members, not being members of the Executive Committee shall be elected as
Honorary Auditors at the Annual General Meeting and will hold office for two (2) years only. The accounts of the Federation shall be audited by a firm of Certified Public Accountants if the gross income or expenditure of the Federations exceeds SS500,00 in that financial year.
b. They: ,
i. Will be required to audit each year’s accounts and present a report upon them to the
Annual General Meeting.
ii. May be required by the President to audit the Federation’s accounts for any period within their tenure of office at any date and make a report to the Executive Committee.
c. The financial year shall be from 1st January to 31st December.
17 a Gambling of any kind, excluding the promotion or conduct of a private lottery which has been permitted under the Private Lotteries Act Cap 250, is forbidden on the Federation’s premises. The introduction of material for gambling or drug taking and of bad characters into
the premises is prohibited.
b. The funds of the Federations shall not be used to pay the fines of members who have been
convicted in a court of law.
c. The Federation shall not engage in any trade union activity as defined in any written law relating to trade unions for the time being in force in Singapore.
d. The Federation shall not indulge in any political activity or allow its funds and/or premises to
be used for political purposes.
e. The Federation shall not hold any lottery, whether confined to its members or not, in the name of the Federation or its office bearers, Executive Committee, Board of Governors or members unless with approval of the relevant authorities.
f The Federation shall not raise funds from the public for whatever purposes without the prior approval in writing if the Assistant Director Operations, Licensing Division, Singapore Police Force and other relevant authorities.
Constitution of Federation For Asian Cultural Promotion
MISCONDUCT OP MEMBER
ANNUAL
GENERAL
MEETING
ACCOUNTS
VOTING
18. Any member whose conduct is, in the opinion of the Executive Committee, deterimental to the interests of the Federation in any manner, may be required to provide an explanation for such conduct. The Executive Committee, shall after considering such explanation decide on whether the conduct of the member warrants his or her expulsion from the Federation and shall take action accordingly. Any member whose membership has been terminated shall have the right to appeal to the General Meeting within one month of notification of his termination. The decision of the General Meeting shall be final.
19. a. The supreme authority of the Federation is vested in a general meeting of the members.
b. An Annual General Meeting of the Federation shall be held once in every calendar year at such time (not being more than 15 month after the holding of the last preceiding general meeting) and place as may be decided bye the Board of Governors.
c. At other times an Extraordinary General Meeting must be called by the Chairperson on the request in writing of not less than 25% of the total voting membership or 25 voting members, whichever is the lesser, and may be called at any time by order of the Executive Committee. The notice in writing shall be given to the Secretary setting forth the business that is to be transacted. The Extraordinary Meeting shall be convene within 1 (one) month receiving this request to convene the Extraordinary Meeting
d. If the Executive Committee does not within 1 (one) month after the date of receipt of the written request proceed to convene an Extraordinary Meeting, the members who requested for the Extraordinary Meeting shall convene the Extraordinary Meeting by giving 15 days notice to voting members setting forth the business to be transacted.
e. At least 30 days notice shall be given of an Annual General Meeting and at least 15 (fifteen) days notice of an Extraordinary Meeting. Notice of meeting shall stating the date, time and place of meeting shall be sent by Secretary to all voting members.
f. The following matters shall be considered at the Annual General Meeting :
i. The previous financial year’s accounts and annual report of the Executive Committee
ii. Where applicable, the election of governors to the Board of Governors and the Honorary Auditor for the following term.
g. Any member who wishes to place an item on the agenda of a General Meeting may do so provided he gives notice to the Secretary 2 (two) weeks before the meeting is due to be held.
h. At least 25% of the total voting membership or 25 voting members, whicever is less, present at a General Meeting shall form a quorum. Proxies shall not be constituted as part of a quorum.
i. In the event of there being no quorum at the commencement of the a General Meeting, the meeting shall be adjourned for half an hour and should the number then present be insufficient to form a quorum, those present shall be considered a quorum, but they shall have no power to amend any part of the existing constitution.
20. a. The Executive Committee shall cause proper books of accounts to be kept in respect of all
sums of money received and expanded by the Federation and shall maintain a record of all financial matters and assets and liabilities of the Federation.
b. The books of account shall be kept at the place of business and shall always be open for the inspection of the executive committee members.
c. True accounts shall be kept of all monies received and expended by the Federation and shall be open for inspection of the members subject to any reasonable restrictions as to the time and manner of inspecting the same that may be imposed in accordance with the rules of the Federation.
21. a. Every member eligible to vote under these rule shall do so in the following manners.
i. in person if he or she is personally present at the relevant meeting or
ii. by registered mail or electronic mail or
Hi. by proxy provided that such proxy is given to a member attending the meeting and that member is limited to only one proxy
b. Except for clauses 22 and 25 any decision requiring voting under this constitution shall be decided by a simple majority. The chairperson of any meeting shall have the authority to decide on the manner of voting e.g. by a show of hands or by ballot.
NOTICESi
AMENDEMENTS O CONSTITUTION
INTERPRETATION DISPUTES
DISSOLUTION!
22. Unless otherwise stated a notice may be served by the Federation on any member eitherpersonally or sending it through the post or email to an address or fax number shown in the register of members at least 14 days prior to the meeting.
23. The Federation shall not amend its Constitution without the prior approval in writing of the Registrar of Societies. No Alteration or addition/deletion to this constitution shall be passed except at general meeting and with the constent of two thirds (2/3)of the voting members present at the General Meeting.
24. In the event of any question or matter pertaining to day to day administration which is not expressly provide for in this constitution, the Executive Committee shall have power to use their own discretion. The decision of the Executive Committee shall be final unless it is reversed at a General Meeting of members.
25. In the event of any dispute arising amongst members, they shall attempt to resolves the matter at an Extraordinary Meeting in accordance with this constitution. Should the members fail to resolve the matter, they may bring the matter to a court of law for settlement.
26. a. The Federation shall not be dissolved except with consent of not less than three fifth (3/5)
of the total voting membership of the Federation for the time being resident in Singapore expressed, either in person or by proxy, at a General Meeting convened for the purpose.
b. In the event that the members vote to dissolve the Federation, the general meeting shall empower the members of the Board of Governors in office at the date of the meeting to draft proposals for the distribution of any funds in the Federation’s account after payment of any outstanding debts and liabilities. The Board shall prepare proposals for the distribution of the funds to approve bodies and organizations in Singapore whose objectives are most closely aligned to the objectives of the Federation.
c. A Certificate of Dissolution shall be given within seven (7) days of the dissolution to the Registrar of Societies.

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